We know that you care about your personal data and how it is used, and we want you to trust that Hong Kong Institute of Wine and Beverage (HKIWB) uses your personal data carefully. This Privacy Notice will help you understand what personal data we collect, why we collect it and what we do with it.
As you read our Notice, please keep in mind that it applies to all representatives and business units of HKIWB. Please take a moment to familiarise yourself with our privacy practices below.
Any personal data collected throughout the duration of any application, course, or examination will be used by HKIWB to process your registration for the relevant course(s) and/or examination(s) detailed in the application form and for examination registration purposes. Failure to provide any personal data included in the application form (including but not limited to name, gender, email contact, full details of date of birth) may result in an inability on the part of HKIWB to successfully register you for the appropriate course and examination. Your personal data may also be used to keep you informed of other courses and events offered by HKIWB. There is a box on the application form to mark your wish not to be kept informed of such courses and events.
Your data may be transferred to the Wine and Spirit Education Trust (WSET) in the United Kingdom for examination purposes as well as to confirm that you have previously passed any relevant examination in order to qualify for the course and/or examination(s) for which you are applying. In turn, WSET Awards may transfer that data to their approved third parties. WSET Awards may also make use of your data to contact you directly about issues relating to WSET related issues. (For more information on WSET’s Privacy Policy, please visit https://www.wsetglobal.com/privacy-and-cookie-policy).
Where any health or medical information is collected, HKIWB will use such information for the purposes of waiving administration fees for absence(s) of session(s) due to illness or for processing any application for reasonable adjustments or special consideration.
Students’ participation during any course or programme may be photographed and the images produced may be used by HKIWB for promotional purposes. Please let HKIWB know in writing if you do not want your image to be used.
Under the Personal Data (Privacy) Ordinance (PDPO), you have the right of access to, and to request correction of, your personal data (Data Access Request (DAR)). If you wish to exercise any of these rights, please contact HKIWB by email at wset@hkiwb.com.
Personal Information We Collect
When you visit the Site, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site. We refer to this automatically-collected information as “Device Information.”
We collect Device Information using the following technologies:
- “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org.
- “Log files” track actions occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.
- “Web beacons,” “tags,” and “pixels” are electronic files used to record information about how you browse the Site.
Additionally when you make a purchase or attempt to make a purchase through the Site, we collect certain information from you, including your name, billing address, shipping address, email address, and phone number. We refer to this information as “Order Information.”
When we talk about “Personal Information” in this Privacy Policy, we are talking both about Device Information and Order Information.
How do we use your Personal Information?
We use the Order Information that we collect generally to fulfill any orders placed through the Site (including processing your payment information, arranging for shipping, and providing you with invoices and/or order confirmations). Additionally, we use this Order Information to:
Communicate with you;
Screen our orders for potential risk or fraud; and
When in line with the preferences you have shared with us, provide you with information or advertising relating to our products or services.
We also use Google Analytics to help us understand how our customers use the Site--you can read more about how Google uses your Personal Information here: https://www.google.com/intl/en/policies/privacy/.
You can also opt-out of Google Analytics here: https://tools.google.com/dlpage/gaoptout.
As described above, we use your Personal Information to provide you with targeted advertisements or marketing communications we believe may be of interest to you. For more information about how targeted advertising works, you can visit the Network Advertising Initiative’s (“NAI”) educational page at http://www.networkadvertising.org/understanding-online-advertising/how-does-it-work.
You can opt out of targeted advertising by:
FACEBOOK - https://www.facebook.com/settings/?tab=ads
GOOGLE - https://www.google.com/settings/ads/anonymous
Data Retention
When you place an order through the Site, we will maintain your Order Information for our records unless and until you ask us to delete this information.
Minors
The Site is not intended for individuals under the age of 18.
Changes
We may update this privacy policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons.
Contact Us
For more information about our privacy practices, if you have questions, please contact us by e-mail at wset@hkiwb.com.